Thursday 28 March 2013




Procedure for Supplementary Accounts


Here explains the steps to be followed in generating the Cash account for March, supplementary cash book as well as the supplementary cash account and later the general cash book. Great care may be taken in proceeding with the work. So, please go through this document entirely, before the work on supplementary accounts is taken up 

Declaring the working days for March and April

       During the month of March, when the Day begin is done for the first time in the sub accounts module, the Supervisor is expected to enter the last working day in the month of March and the first working day in the month of April. For the current year 2013, it will be 30.3.2013(last working day in March 2013) and 01.04.2013(first working day in April 2013). This is taken as the default value in the application. This may kindly be checked up(use the menu Tools – Supplementary dates working as Supervisor). If there are some other dates, they may be changed to 30.3.2013 and 01.04.2013 respectively, before 30th March.

Regular cashbook during the month of March

       Regular work in all the modules leading to the generation of cashbook can continue up to 30th March in the usual course and there is no change

Generation of cash account for March (regular)

       All HOs should note that cashaccount for March (regular) should be generated before supplementarytransactions commence. So, on the first of April, the accounts branch has to generate cash account for March, preferably before day begin is done in sub accounts module (though this is not a precondition, it ensures that work in supplementary accounts is not started)

Work in supplementary accounts

       Please note that the Meghdoot moduleprovides for seven supplementaries. Daily accounts of all sub offices for March should be obtained latest by seven supplementary and incorporated in the accounts. 

      After the cash account for March 2013 (regular) is generated, day begin can be done in sub accounts module in the usual course.

First supplementary

        Daily accounts received should be segregated between those of March and of April and bundled separately. The daily accounts of April should be entered using the usual menu Data entry – SO daily accounts and selecting the appropriate SOs. Note that supplementary daily accounts should not be posted using this menu. The daily accounts of March should be posted using the menu Supplementary – SupplementarydataSO. On completion of the posting, printing of SO summaries can be taken separately for regular and supplementary (for supplementary, use the menu Supplementary – Printing SO reports). Other tasks of preparing SO slips should be done in the usual course.

At the end of the day, remittances should be verified in the usual course. After such verification, daily account adjustments for remittances of daily accounts of April should be done in the usual coursefirst. Thereafter, the adjustment of remittances in March daily accounts should be taken up using the menu Supplementary – Remittances – SO daily account. While carrying out such adjustments, note down the details of remittances made by SOs in March which are acknowledged in April (called technical transit).

On completion of the adjustment of remittances as per daily accounts, view
the transit and advance items pending in the following sequence

1.  Regular transit and advance using the menu Transit – SO transit
figures or SO Advance figures
2.  Supplementary transit and advance using the menu Supplementary –
SO Transit figures and SO Advance figures
3.  Consolidated transit using the menu Supplementary – Consolidated transit – Technical transit

Note that the third item will show you all the remittances in transit including
those of April.

     Now please add the technical transit items, using the  Add button here. Please note that such items added will not appear here on the day of adding but will be available in the print out. This has to be invariably done for the supplementary accounts to tally correctly. This technical transit item which will remain pending for adjustment throughout the supplementary period will automatically get adjusted after the last supplementary when you move over to the regular accounts On completion of such addition, the operator should take the print out of transit and advance summaries for both regular and supplementary transactions.

Now, the accounts branch can generate the cash book for first supplementary.

    While the supplementary transactions are pending, regular cash book should not be generated.

The HO can generate only the HO summary and regular SO summary for the days when supplementary accounts are pending.

On completion of all these tasks, day end can be done in all the modules of Meghdoot for the first April

Second and third supplementary

      The same process as above should be repeated for second and third supplementary(if any) during which period regular cashbook should never be generated. Technical transit items should be added as in first supplementary.

        On the day of last supplementary when all the remaining daily accounts of March 30 are received, the details of balances(red ink particulars) for the HO and SO balances of all SOs of date 30.3 should be noted down. The total of technical transit and the unadjusted transit of March, corresponding to the details of closing balance as per Supplementary cash book should also be noted down. These details are required for generation of supplementary cash account.

Supplementary cash account

     On completion of all the supplementaryaccounts and on generation of the cashbook for the last supplementary, the supplementary cash account can also be generated.


     The accounts branch has to now access the cash account menu and select the March month. A dialog box will come up prompting to furnish details of balance.


      Click the Yes button. In the next window, you will find the details of closing balance of March as furnished initially. You have to now edit this figure to enter the details of SO balance and transit for the last supplementary (HO balance need not be changed) and generate the supplementary cash account. The cash account will now furnish the transactions including that of supplementaries and also the red ink particulars correctly.

        After the supplementary cash account is generated, the regular cash book can be generated from the next day onwards

Regular cashbook for April

       It is reiterated that regular  cash book generation should never be attempted when the supplementary accounts are still in progress. You can proceed with generating regular cashbook from the subsequent day onwards (and also for 1st April and subsequent days) after the last supplementary including.

Note : minimum one supplementary is compulsory



Tuesday 26 March 2013


नेशनल असोशिएशन ऑफ पोस्टल एम्प्लॉईस जालंधर डिविजन की तरफ से आप सभी को होली की हार्दिक शुभकामनाये।

Monday 25 March 2013

Interest Rates of Post Office Small Saving Schemes Cut Down w.e.f 01.04.2013
    REVISION OF INTEREST RATES FOR SMALL SAVINGS SCHEMES WITH EFFECT



FROM 1ST APRIL,2013

New Delhi, 25th March, 2013

 Based on the decisions taken by the Government on the recommendations of the Shyamala Gopinath Committee for Comprehensive Review of National Small Savings Fund (NSSF), the interest rates for small saving schemes are to be notified every financial year,before 1st April of that year. Accordingly, the rate of interest on various small savings schemes for the financial year 2013-14 effective from 01.04.2013, on the basis of the interest compounding/ payment built-in in the schemes, shall be as under :

Scheme
Present Rate of Interest
Rate of Interest w.e.f 01.04.2013
Remarks
PPF
8.8
8.7

MIS
8.5
8.4

NSC 5 YEAR
8.6
8.5

NSC 10 YEAR
8.9
8.8

SCSS
9.3
9.2

RD
8.4
8.3

1 YEAR TD
8.2
8.2
NO CHANGE
2 YEAR TD
8.3
8.2
3 YEAR TD
8.4
8.3

5 YEAR TD
8.5
8.4
Saving Deposit
4.0
4.0
NO CHANGE
 
 
 
Ms.Meenakshi Yadav, DPS Gurgaon Haryana Circle, has been posted as DPS (Region) Punjab Circle against leave vaccancy vide D.G office letter no. 2-8/2013-SPG (pt) dated 22/03/2013

Friday 22 March 2013

Launching of Electronic Indian Postal Order — e'IPO'.


No. 1/44/2009-lR
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
North Block, New Delhi
Dated the 22th March, 2013
OFFICE MEMORANDUM
Subject : Electronic Indian Postal Order — launching of.
On the initiative of Department of Personnel and Training, Department of Posts has launched a service called "elPO (Electronic Indian Postal Order) w.e.f. 22.03.2013. This is a facility to purchase an Indian Postal Order electronically by paying a fee on-line through e-Post Office Portal i.e. http://www.epostoffice.gov.in. It can also be accessed through India Post website www.indiapost.gov.in . As per RTI Rules, 2012, fees may be paid by electronic means, if facility for receiving fees through electronic means is available with the public authority.
2. At present, this facility is provided only for Indian Citizens abroad across the globe to facilitate them to seek information from the Central Public Information Officers (CPIOs) under the RTI Act, 2005, Debit and Credit cards can be used to purchase elPO.
3. The user needs to get himself registered at the website. He has to select the Ministry/Department from whom he desires to seek the information under the RTI Act and the elPO so generated can be used to seek information from that Ministry/Department only. A printout of the elPO is required to be attached with the RTI application. If the RTI application is being filed electronically, elPO is required to be attached as an attachment.
4. It may be noted that this facility is only for purchasing an Indian Postal Order electronically. All the requirements for filing an RTI application as well as other provisions regarding eligibility, time limit, exemptions etc., as provided in the RTI Act, 2005 will continue to apply.
5. An elPO so generated must be used only once with an RTI application. To check any multiple use of the same elPO, the CPIOs shall maintain a record of the elPOs so received from Indian Citizens abroad. In case of any doubt, the details of elPO can be verified from the above mentioned site/portal of India Post.
sd/-
(Sandeep Jain)
Deputy Secretary
Source: w

Saturday 16 March 2013

Holding of PA/SA Direct Recruitment for the vacancies of 2011 and 2012-Tentative Schedule.

Friday 8 March 2013


देश में खुला पहला महिला डाकघर


नई दिल्ली।। सरकार ने आज देश का पहला महिला डाकघर खोला। राष्ट्रीय राजधानी के शास्त्री भवन में खुले इस डाकघर में सभी कर्मचारी महिलाएं हैं। सरकार ने इस तरह की और शाखाएं खोलने की योजना की भी घोषणा की।

दूरसंचार और सूचना प्रौद्योगिकी मंत्री कपिल सिब्बल ने कहा, 'आने वाले दिनों में मुझे विश्वास है देश भर में महिलाओं की सुविधाओं के लिये और महिला डाकघर खोला जाएगा।' अंतरराष्ट्रीय महिला दिवस के मौके पर देश में पहली महिला शाखा का उद्घाटन करते हुए उन्होंने कहा कि नये डाकघर का परिचालन पूरी तरह महिला कर्मचारी करेंगी और अन्य डाकघरों में मौजूद सभी सुविधाएं यहां उपलब्ध होंगी।

सिब्बल ने कहा, 'यह देश का पहला डाकघर है जहां सभी कर्मचारी महिलाएं होंगी। सरकार उन समस्याओं पर गौर कर रही है जिसका सामना महिलाओं को करना पड़ता है और उस दिशा में यह एक सांकेतिक कदम है।' वित्त वर्ष 2013-14 के बजट में अक्तूबर के अंत तक महिला बैंक स्थापित करने की घोषणा की गयी है।


8th MARCH.... International Women's Day



Tuesday 5 March 2013

 
 PAYMENT OF TRAINING ALLOWANCE TO INSTRUCTORS WORKING IN WORKPLACE TRAINING CENTRES (WTCs)/ZONAL TRAINING CENTRES (ZTCs)... 15 % of Basic Pay of Instructor






 

Monday 4 March 2013


SCHEDULE OF FEES TO BE CHARGED ON VARIOUS PO SAVINGS SCHEMES

SNo
Name of the scheme
Duplicate issue
Nomination (First Time)
Nomination Cancellation/Variation
Pledging/Releasing
Transfer from one person to another
Transfer from one office to another
1
SB Account
Rs 10(In shape of Postage Stamps)
Nil
Re 1(In shape of Postage Stamps)
N/A
N/A
Nil
2
Public Provident Fund Account
Re 1(In shape of Postage Stamps)
Nil
Re 1(In shape of Postage Stamps)
N/A
N/A
Nil
3
National Savings Certificates
Rs 5 for each number of certificates(To be credited in UCR)
Nil
Rs 5 per purchase application form(In shape of Postage Stamps)
Rs 5 for each number of certificates(To be credited in UCR)
Rs 5 for each number of certificates(To be credited in UCR)
Nil
4
Kisan Vikas Patra
Re 0.25 for each number of certificates of    Rs 100 denominations and Rs 5 for other denominations (To be credited in UCR)
Nil
Re 1 per purchase application form(In shape of Postage Stamps)
Re 0.25 for each number of certificates of    Rs 100 denominations and Rs 5 for other denominations (To be credited in UCR)
Re 0.25 for each number of certificates of   Rs 100 denominations and Rs 5 for other denominations (To be credited in UCR)
Nil
5
Senior Citizen Savings Scheme
Rs 10(In shape of Postage Stamps)
Nil
N/A
N/A
N/A
Rs 5 per Lac if the balance exceeds Rs 1 lac
                                                                                           
                           Collection Charges on Out Station Cheques
                             Upto Rs 1000 or part= Rs 30-00
    Beyond Rs 1000       = Rs 30-00 plus Rs 3-00 for each additional Rs 1000 or part